Attendance
State law requires that all minors attend school full time. Regular attendance is essential to learning and academic success. Attendance is taken each period and is noted in the attendance system. If a student is absent for an unexcused reason, the parent/guardian will receive an automated phone call notifying them. We believe that communication is key to minimize student absence and/or truancy. If you need to submit documentation or have an attendance-related question, you may email the Attendance Office at phs.attendance@wjusd.org.
* If a student is occasionally late due to illness, parents should notify the Attendance Office. After the third illness-related tardy, an administrative conference and/or physician's note may be required.
Illness While at School
If a student becomes ill during the day, the student needs to go to the Nurse’s Office so an assessment can be made and notification given if the student is to be sent home. If being sent home, the nurse/authorized staff must check the student out for the day. Students who are injured, not dressed out for PE, or are too ill for class, may not participate in any after school physical activity on that day. This includes practices, meetings, performances, competitions and games. If a student has In-School Retention on or after the day of the offense, he/she may not participate in any extra-curricular activity for that day.
Parents cannot give permission for students to leave for home or a medical appointment over the phone. The parent/guardian or someone listed on the emergency card must check the student in person out at the attendance office.
Early Dismissal/ "Leave of Grounds"
Students, if you have a medical or other appointment that requires you to be released from school early, please follow the process listed below:
- A parent or authorized emergency contact must be physically present in the Attendance Office to sign a student out not calling before.
- Have your parent/guardian phone the Attendance Office at (530) 661-4507, or bring a note prior to the start of school. Be advised that parents/guardians will be called to verify any early dismissal requested by a written note so please ensure that a current phone number is listed
- With the only exception a parent is not signing out: If your student has a school parking permit obtained thru student store and will be leaving campus independently, the parent or guardian must call the Attendance Office in the morning so we can document the early release in advance. Calling only a few minutes before an appointment or pick-up time may not guarantee that the student can be released immediately, as the Attendance Office experiences a high volume of parent and student requests throughout the day.
Excused Absence(s) Procedures
- All students must clear their unexcused absence(s) within 2 days (48 hours) of the absence. (See below for what is considered an excused absence)
- A parent/guardian may call the Attendance Office at (530) 661-4507 to clear an excused absence. In this manner, a written note is not necessary.
- If you have a note from your parent/guardian, bring it to the Attendance Office before 8:15 a.m., during your lunch, or after school. The note should be signed by your parent/guardian and include your name, dates(s) of absence(s), reason for absence(s), and a current telephone number where your parent/guardian can be reached.
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- Medical Notes: Vague medical notes indicating that students will miss school due to a medical condition will not excuse them in perpetuity. The notes should be specific as to the rate of absence the student may experience.
- Regardless of medical notes on file, once a student has missed more than 14 days, using an excused reason, the student may be categorized in the “excessive excused” category and the school may ask for additional documentation and meet with families regarding attendance.
- Underclassmen may lose their senior off-campus (SOC) lunch privileges during their senior year if they are caught off campus during lunch. Seniors may lose their SOC privileges if they are caught transporting underclassmen, arrive late from lunch, or do not return from lunch without following proper procedure
When students are absent, their education suffers and our schools suffer. Each student generates average daily attendance (ADA) funding. Our district creates a budget based on the number of students expected in class each day. When a student is absent, the district/school receives no ADA. Personal reasons for missing school are generally unexcused. Only those reasons specified in EC 48205 (below) are excused. Call the Attendance Office in advance to discuss any reasons not listed below in EC 48205. Administrative permission, in advance, is required for all absences not listed below, otherwise the absence will not be excused.
Please allow 12 hours for the Attendance Office to update the student’s attendance. Due to our high volume of adjustments, you may receive automated communication from the school regardless of your communication of an absence. If after 12 hours there is still a mistake on a student’s attendance the parent/guardian may leave a message with the Attendance Office
Extra-curricular/Athletics Attendance
Students must attend all class periods of school for the day they wish to participate in any extra-curricular activity, whether it be athletics or otherwise. Students who are injured, not dressed out for PE, or are too ill for Physical Education class, may not participate in any after school physical activity on that day. This includes practices, meetings, performances, competitions and games. If a student has In-School Retention on or after the day of the offense, he/she may not participate in any extra-curricular activity for that day.
Tardy Policy (per Semester)
TARDY POLICY AND PROCEDURES
● Prior to the bell, teachers are at their classroom door greeting students
● Upon the ringing of the final late bell, teachers are to close and lock their doors.
● Admin and Campus Safety unlock and admit students at the beginning of class
● Teachers do not excuse students for the first ten minutes and last ten minutes
● Students are allowed out of class one at a time using Minga passes
| Accumulated Tardy Number | Consequences |
| 1-4 |
● Teacher Warning
● Conversation ● Log it on Minga ● Parents Contacted |
| 5 |
● 20 min After-School/ Lunch Detention Assigned
● Parents Contacted
|
*An additional detention will be assigned for every five additional tardies.
**Modified Schedule Seniors: Lunch detentions must be served before leaving campus.
***Failure to attend assigned detention may result in progressive disciplinary consequences, including the loss of participation privileges for athletics, dances, and other school activities.
If a student is occasionally late due to illness, parents should notify the Attendance Office. After the third illness-related tardy, an administrative conference and/or physician's note may be required.
State law requires that all minors attend school full time. Regular attendance is essential to learning and academic success. Attendance is taken each period and is noted in the attendance system. If a student is absent for an unexcused reason, the parent/guardian will receive an automated phone call notifying them. We believe that communication is key to minimize student absence and/or truancy.
Types of Absences:
Types of Absences:![]()
Types of Absences:
- Excused: Absences due to illness, doctor or dental appointments, and death in the immediate family (mother, father, live-in relative).
- Unexcused: Absences due to truancy, flat tires, running out of gas, missing the bus, oversleeping, etc.
- Absences due to suspension from school will be considered an unexcused absence.
Excused Absences
A student's absence shall be excused for the following reasons:
1. Personal illness (EC 48205)
2. Quarantine under the direction of a county or city health officer (EC 48205)
3. Medical, dental, optometric, or chiropractic appointments (EC 48205)
4. Attendance at funeral services for a member of the immediate family (EC 48205)
A student's absence shall be excused for the following reasons:
1. Personal illness (EC 48205)
2. Quarantine under the direction of a county or city health officer (EC 48205)
3. Medical, dental, optometric, or chiropractic appointments (EC 48205)
4. Attendance at funeral services for a member of the immediate family (EC 48205)
a. Excused absence in this instance shall be limited to one day if the service is conducted in California or three days if the service is conducted out of state. (EC 48205)
b. "Immediate family" shall be defined as mother, father, grandmother, grandfather, spouse, son/son-in-law, daughter/ daughter-in-law, brother, sister or any relative living in the student's immediate household. (EC 45194, 48205)
5. Jury duty in the manner provided by law (EC 48205)
6. The illness or medical appointment during school hours of a child to whom the student is the custodial parent (EC 48205)
6. The illness or medical appointment during school hours of a child to whom the student is the custodial parent (EC 48205)
7. Upon advance written request by the parent/guardian and the approval of the principal or designee, justifiable personal reasons including but not limited to: (EC 48205)
a. Appearance in court
b. Attendance at a funeral service
c. Observation of a holiday or ceremony of his/her religion
d. Attendance at religious retreats not to exceed four hours per semester
e. Attendance at an employment conference
b. Attendance at a funeral service
c. Observation of a holiday or ceremony of his/her religion
d. Attendance at religious retreats not to exceed four hours per semester
e. Attendance at an employment conference
8. Service as a member of a precinct board for an election pursuant to Elections Code 12302 (EC 48205)
9. Participation in religious instruction or exercises in accordance with district policy:
10. ( EC 46014)
a. In such instances, the student shall attend at least the minimum school day
b. The student shall be excused for this purpose on no more than four days per school month
NOTE: Even if a student is 18 years of age, the attendance office reserves the right to verify all absences with a parent/guardian. Excessive absences (more than 10) for illness will require a note from a physician.
